If you're like most moms, including me at times, it feels like you can't possibly fit in everything you need to get done in each day.
Can you relate to any of these scenarios, or all of them?
I felt like this too, almost all of the time. I was distracted, overwhelmed, and so disappointed in myself.
Then, I figured out and implemented the following 10 strategies to kill the procrastination, overwhelm, and busyness.
I hope they'll help you too!
We simply cannot be all the things, right?
Do you know what your priorities are?
Write them out.
Define them clearly.
I like to do this for the year and then break it down by quarter and then by month and week.
Make it very clear and written out so that you can refer back often.
For example, right now, mine are:
I compare my to-do list and plans to this list on a weekly basis, to make sure I have set aside time for these priorities first and foremost.
If you don't know your priorities and goals, it will be so easy to let the latest urgent suck away your time.
If you haven't done this already, create a master to-do list. I like the Asana or Toodledo apps for this. There are tons out there, find one that works for you and then use it consistently.
Get in the habit of capturing EVERYTHING that needs to get done in an electronic to-do list. This will allow you to avoid the hour or two a week that a lot of people spend writing and re-writing their lists on paper.
This is your master list.
Put dates next to anything that has specific deadlines.
I also like to categorize the action items as:
Go through your master to-do list once a week and delete the non-essential, nice-to-have items.
Do it without questioning.
Do it without feeling guilty.
No one has time for the nice-to-haves.
Make room for the important stuff.
Go through your master to-do list once a week and figure out what you can delegate.
Your brain might tell you things like.....
Ignore that chatter.
The investment of delegating (e.g. to your kids, your husband, a mother's helper, a housekeeper) will pay off in the long run. It frees you up, sets you free from unnecessary perfectionism, and teaches your kids to be more self-sufficient.
What can you delegate?
Look at your task list and activities.
Ask yourself, what are you doing repeatedly that you can streamline?
For example, could you:
Question to ask yourself -
You might be thinking I'm crazy. This is a post about time management strategies and I'm telling you that you might need to add some actions to your list.
It could be necessary.
It's so common for us to focus on short-term, quick wins vs. investing in longer, more impactful work.
The question for this step is:
Add the stuff that's important but not necessarily urgent. These are usually the tasks that are the needle-movers!
This step is one of my favorites, because I LOVE automation and process.
Can you relate?
Here's how to do it:
What can you do in batches to make the work more efficient and avoid the time wasted starting-up and shutting down?
For example, you could batch:
Schedule your day.
Take your list of action items from your online/master to-do list and schedule them into your calendar.
I love doing this in 2 steps:
This sounds simple, right?
We make a schedule in step 9 and then follow it.
But, it's usually not so straightforward.
It's so common to make plans and then talk ourselves out of them.
Yes, emergencies do happen.
Our boss can derail us.
But 80%(ish) of the time, we can follow a plan we set up in advance.
The trick here is to build up the muscle to make the plan and do it EVEN WHEN YOU DON'T WANT TO.
This is the key to pushing back the resistance, procrastination, and overwhelm that commonly holds us back.
The focus of this blog is providing you with tips AND SUPPORTING YOU TO TAKE ACTION.
Here's the action steps for this post:
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Need more time in your day?
Are you in survival mode?
No time for the things that TRULY matter?
The ULTIMATE PLAYBOOK - 5 Steps to Take Back Your Day will walk you through the exact steps, in bite-size pieces, to take back control and get more of what matters done.